UC Proposal Requirements

University of California Proposal Requirements

This page contains information on when a proposal requires institutional review and/or approval, who is eligible to submit a proposal, and other federal and UC policy regulations on all sponsored activities.

All faculty, staff, undergraduate and graduate students who plan on submitting a proposal are responsible for knowing the information on this page.

When Does a Proposal Require Institutional Review and/or Approval?

Research and other sponsored activities for the benefit of federal, state, industrial or other projects is to be undertaken only under conditions approved in advance by the appropriate local contracts and grants office, which at UC Riverside falls under the Office of Research & Economic Development (RED).  Prior to execution of an agreement, expenditures or commitments of any kind are prohibited except as may be authorized by specific regulations of The Regents of the University of California.

In accordance with the Academic Personnel Manual (APM) policy APM-020, University Regulation 4 information relative to faculty participation on research projects and the corresponding process to facilitate those agreements may be found here: UC Contract & Grant Manual Chapter 1-300.

Who is Eligible to Submit a Proposal?

UC Presidential policy states that academic appointees in the following title groups are eligible to submit proposals:

  • Members of the Academic Senate, including emeriti
  • Appointees in the agronomist series, including emeriti
  • Appointees at 50 percent or more of full time in the adjunct professor, clinical professor, professional research, or cooperative extension specialist series

Anyone who does not meet the eligibility requirement but wishes to serve on a research project or service activity, should contact SRP unit staff for guidance on how to submit a request for exception to policy (examples include academics with visiting appointments, non-tenure track appointments at 49 percent or less of full time, or students, postdoctoral fellows, and postdoctoral trainees).

Other Federal/UC Policy Regulations to Consider

Definition of Research and Development (R&D)

According to the Code of Federal Regulations Title 2, Subtitle A, Chapter II, Part 200, R&D means all research activities, both basic and applied, and all development activities that are performed by non-federal entities. The term research also includes activities involving the training of individuals in research techniques where such activities utilize the same facilities as other research and development activities and where such activities are not included in the instruction function.

"Research" is defined as a systematic study directed toward fuller scientific knowledge or understanding of the subject studied. "Development" is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes.

Publications and Rights to Data

Generally, a contract or grant is unacceptable if the terms and conditions limit the freedom to publish or disseminate results of extramural projects or programs. UC Contract & Grant Manual Chapter 1-400.

Patents, Copyrights, Trademarks, and Intellectual Property

University policies on patents, copyrights, trademarks, and tangible research results, which are commonly referred to as intellectual property, as they relate to sponsored research agreements may be found here: UC Contract & Grant Manual Chapter 11.